SYHA Board Meeting
November 12th, 2007

In Attendance:  Randy W., John M., Steve H., Jim M., Kristy E., Dan G., Justin L., Cherie L., Debbie Q., John G., Dawn L. 

Motion to approve October Minutes by Justin L, 2nd by John M.

Financial Report given by Kristy E., motion to approve by Steve H., 2nd by Justin L.

Building Maintenance Report:
 Game room is complete.  Cherie suggested that we switch out the Mortal Combat game due to violence.  Dan will check into to other options, he will also be checking into adding more against the wall.  Zamboni doors have been insulated and we need to wrap the water heater to increase efficiency.  Skate sharpener has not been moved yet, Dan is waiting to get a lockable door handles put on the sharpening room door.  We should purchase a cart on wheels to make moving skates easier from the concessions to the skate sharpening room and back.  We will post signs, add to web site, and mass e-mail everyone when we are ready to begin sharpeneing.  Motion to approve by Cherie L., 2nd by Kristy E.

 New Business:
 Kelly from Capture It Now came to present what she has to offer regarding photography.  SHe provided samples and literature regarding her services.  Voted to give her a try this year.

 T-Shirt Sales during home tournaments -  Dawn would like to purchase a heat press, blank t-shirts, and transfers to set up and sell during our home tournaments.  She has done some checking into and can get the heat press for around $1100.00 and shirts and transfers relatively cheap.  She feels that the machine would more than pay for itself in less than one year and the remainder would make profits for the association.  She has offered to either run the machine herself or make sure that it is manned during all tournaments.  Dawn has been given the authority to do whatever it takes to get this up and running.  She will check with Jim at Treadmill to see if we can rent his for this season as shipping may take too long for 2007 home tournaments.

Fundraising on a team level - This will be regulated by the Fundraising Chair.  75% of proceeds will go to the team, the remaining 25% will go to the association.  All checks will be written to the SYHA and disbursed to the teams as they need their funds.  The proceeds earned can be used for Tournament registration fees, Jerseys, Socks, Warm-ups, Hats, and approved appearal.  This will also be regulated by the fundraising chair to be sure that the logo has not changed in any way.  Motion to approve by John M., 2nd by Debbie Q.

 Board Member Volunteer Hours - Volunteer hours to be waived for each board member, effective this year (2007).  Motion to approve by John G., 2nd by Steve H.

 Board Member Settlement Authority - (form) Each person on the board that has check signing capabilities are able to fix a problem.  Example, a ref was told that they would be paid xx amount and they were paid less than origanally quoted, we have the authority to approve.  We then fill out the form, turn in to Kristy E. she will issue a check and file in a confidencial file.  Motion to adopt the form by John G., 2nd by Dawn L.

State Fees has been taken care of by Dan G.,  Association will pay Tournament fees for the teams as they are turned in.  The team managers will collect the fees from the parents and turn in the money to Dan.

 Amendment to By-Laws - Extenuating Circumstances for tryouts - Team placement will be evaluated by the coaching committee.

 Backround Checks - We need to get current backround checks on all coaches and assistant coaches, as well as any person that has direct contact with the players on the ice.  Coaching Committee will determine who needs to be updated and how to do this.  To be done by the next board meeting.

 Girls Co-op Update - U12 and U14 are in District 8 in Minnesota.  Ice time could be a potential problem with this, Justin will bring up at their next board meeting on how to keep everything even between all associations.

 Tournament Updates - Bantam - 5 teams, PeeWee - 7 teams, Squirt A - 2 teams, Squirt B - 3 teams, Mite A - 5 teams, Mite B - 3 teams, Mini Mites - 3 teams.

Handicap Platform - Dan will take care of.  He will send out an e-mail for someone to build to deduct from work hours.

Message Board - Reviewed letter received, Dawn will respond.

Motion to Adjourn by Randy W., 2nd by Debbie Q