SYHA Board Meeting
August 2009

In attendance: Randy W., Cherie L., Jim M., Dan M., Theresa K., Deb Q., Dan G., Jack L., Kristy E., John G., Doug M., John M.

I.                   Meeting called to order by Randy W.

II.                Review and motion to approve July minutes John, 2^nd Dan M.

a.               Financial report submitted from Kristy E. Motion to approve by Jim, 2^nd Deb.

III.             Committee Reports

IV.              Building/Maintenance Report – Looking to stabilize the divider wall for the ladies restroom. Dan will do some prep work to have the showers and stairs ready for painting for the rink beautification night. All locker room doors need painting, as well.

V.                 Old business

a.               Dan G. will draft a letter to our association explaining our move to District 1 for the 2009/2010 season.

b.              Weather was not optimal, so we lost a few teams. May schedule a late May/early June outing next year to see if that can increase numbers. We did net more than last year. Great job Jack!

c.               We have the plans for the scorebox. Dan will work with Rex Dalzell (the high school announcer) on raising money for the project. Estimate is around $5,000.

d.              Projects are coming along. We will wait on the bleachers until the last, as we want to be sure of prices.

VI.              New business

a.               The Hudson Crusaders are wanting to do a Somerset player night. We will contact them for more information.

b.              Dan M. created an advertising plan to get all association members involved in promoting sign sales. We would like to promote a link from our website to theirs if they purchase a sign.

c.               John G. was wondering about signs warning anyone caught stealing would be prosecuted. He will pay to have them printed.

d.              Registration dates – September 10 and 24^th at 5:30-8:30. Most  prices will be the same for the ‘09-10 season, however will lower the Mite in-house and Mini mite rates. We are not able to have a traveling mite team for the MN league, so will offer a traveling Squirt C team to play in Western Wisconsin. Work hours will remain the same and only be honored on hours donated that benefit the arena (concessions, arena projects, outdoor ice flooding, etc.). Dan G. will update our raffle license and we will offer the larger ATV and other items. Jack will secure raffle items and Dan will get them printed.

e.               Marketing – the Somerset open house is August 26 from noon-7:30.  Dan, Deb, Theresa and Heather will be there.

f.                Back pack mail advising registration - Kristy will coordinate and get St. Anne numbers, Deb will get Somerset Elementary, and Cherie will get Osceola numbers (and approval from the Principal). Dan will coordinate a press release and update the ad for the NR News and the Osceola Sun.

g.              We are planning on removing the retaining wall by the shooting dome and sloping the hill and seed it.

h.              Deb will purchase a cash register, pricing out new and used.

i.                 Motion made to accept the girls co-op committee agreement by Jack, 2^nd by Dan M. and approved by board.